Official SmartPrize Rules for Venues
BY REGISTERING AS A SMARTPRIZE VENUE, YOU AGREE TO BE LEGALLY BOUND BY THE FOLLOWING TERMS AND CONDITIONS. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS BELOW, DO NOT HOST A SMARTPRIZE EXHIBIT.
ELIGIBILITY: To be eligible to host an Exhibit, a Venue must meet the following minimum requirements:
1. Venue must be located within the SmartPrize District in the downtown area of the city of Marquette, Michigan. The SmartPrize district includes Marquette’s Downtown District, Washington from Front to Lincoln, Third Street from Fair to Baraga, and adjacent streets.
2. The portion of the Venue displaying Entries must be open to the public for voting on the Exhibits at least during the following times during the SmartPrize period:
Saturdays: 12pm to 4pm
3. Venue must comply with all federal, state, and local laws and safety code requirements, including all Marquette safety codes and ordinances.
4. The Venue may not charge an admission fee to the public to view the Entries during the SmartPrize period and may not charge an Exhibitor to display their Entry at the Venue. Expenses related to the exhibition of the Entry may be shared between the Exhibitor and the Venue as long as such sharing arrangement is set forth in the applicable Hosting Agreement.
REGISTRATION: To enter SmartPrize as a Venue, you must agree to this Venue Agreement and Official Rules for SmartPrize Venues (“Agreement”). Proposed Venues must be registered with SmartPrize by the end of the registration period.
HOSTING AGREEMENT WITH EXHIBITOR: As a SmartPrize Venue, you are responsible to negotiate a contract with a SmartPrize Exhibitor to host an Entry during the SmartPrize period. Please visit www.SmartPrize.net for a list of registered Exhibitors. Venues are responsible to negotiate a hosting agreement and/or other arrangements with an Exhibitor relating to display of an Entry. The hosting agreement with the Exhibitor must be completed by the end of the registration period. Limit one Exhibit per Venue.
The hosting agreement with the Exhibitor must include:
Installation and removal of the Entry
Access and timing to the Venue
Allocation of responsibility for security and insurance relating to the Entry and the Venue
Applicable fees for use by the Exhibitor of the Venue, if any
As between the Exhibitor and the Venue, the Exhibitor retains ownership of the Entry, unless specifically negotiated otherwise in the hosting agreement.
FEE. Upon registration for SmartPrize, Venue must pay a $100 participation fee and submit a copy of the signed Hosting Agreement to Travel Marquette. The fee covers marketing of the Venue.
WARRANTIES AND LIABILITY. SmartPrize makes no warranty whatsoever relating to your hosting agreement or any other aspect of SmartPrize. SmartPrize is not responsible for any Entry left at a Venue during or subsequent to the SmartPrize period. By participating in SmartPrize, the Venue agrees that SmartPrize and its respective affiliates, agents, directors, officers and employees have no liability whatsoever for any injuries, losses or damages of any kind relating to or arising from SmartPrize or resulting from participation in SmartPrize, whether caused by SmartPrize, the Exhibitor, the Exhibit, voters or otherwise. By participating in SmartPrize, the Venue agrees to defend, indemnify and hold harmless SmartPrize and its affiliates, agents, directors, officers and employees from and against any and all liability, claims, suits, actions, losses and expenses, including costs and attorney fees, relating to or arising out of any claim or demand of any kind or nature which any person or party may make against SmartPrize or any of its affiliates, agents, directors, officers or employees based upon or arising out of the Venue, the Venue’s participation in SmartPrize, or any other claim or demand relating to SmartPrize.
GENERAL: SmartPrize reserves the right to use all information, imagery and documentation of the Venue. Uses may include, but are not limited to, the official SmartPrize website, press releases, promotional materials, display and exhibition materials, catalogs, maps, guides, installations, other showcase activities associated with SmartPrize and its promotion and associated events which may include textual, audio or visual representations.
The Venue agrees to be bound by this Agreement and the decisions of SmartPrize, which are final and binding in all matters relating to SmartPrize. SmartPrize may prohibit a location from participating as a Venue in its sole discretion. SmartPrize reserves the right to terminate or amend SmartPrize, in whole or in part, at any time without notice if any factor interferes with its conduct as contemplated by this Agreement. All federal, state and local laws and regulations apply. SmartPrize and this Agreement will be construed and evaluated according to Michigan law. SmartPrize’s decisions and the decisions of the SmartPrize board are final in all matters relating to SmartPrize and the subject matter of these rules.